The Universal AI Awards Americas — First Edition (UAA Americas) is a Knowledge Networks event recognizing achievement in artificial intelligence across the Americas region. This Privacy Policy explains how UAA Americas collects, uses, stores, and protects personal information provided by individuals and organizations engaging with the event, including nominees, nominators, jury members, sponsors, corporate table purchasers, media representatives, and registered attendees.
UAA Americas collects personal and organizational information across the following categories of engagement:
Nominees and Nominators
Jury Members
Sponsors and Corporate Table Purchasers
Registered Attendees and Media Representatives
Personal information collected in connection with UAA Americas is used for the following purposes:
UAA Americas is held on the sidelines of the G20 Leaders' Summit. Given the security context associated with this event, attendee information — including name, organizational affiliation, and registration details — may be shared with venue security personnel and, where required by applicable US federal or local law, with relevant authorities.
We will notify you of any such disclosure to the extent permitted by law. Where disclosure is required by legal compulsion and notification is not permitted, we will comply with our legal obligations and record the disclosure accordingly.
The public recognition of award recipients is a core purpose of the Universal AI Awards program. Honoree names, professional titles, organizational affiliations, and award categories are published as part of the formal recognition program. Publication occurs across UAA Americas and Knowledge Networks channels, including the event website, press releases, social media, and partner platforms.
Photography, video recording, and live-stream coverage will take place throughout the UAA Americas event. Footage captured at the event — including on the awards stage, during networking sessions, and at sponsored activations — may be used in Knowledge Networks and UAA promotional, editorial, media, and social media materials.
Attendees are notified of this at the point of registration. Attendance at the event constitutes acknowledgment that footage may be captured in public areas of the venue.
All payment transactions associated with UAA Americas — including event registrations, sponsorship fees, and corporate table purchases — are processed exclusively by PCI-DSS-compliant third-party payment processors. Knowledge Networks does not store, process, or transmit full payment card details on its own systems.
Payment processors are bound by their own privacy and security policies and are contractually required to handle payment data in compliance with applicable financial data protection standards. Billing records are retained for the period required by applicable law and accounting obligations.
Post-event, personal data relating to attendees, nominees, and award recipients is retained for up to three years for awards record-keeping, reporting, and archival purposes. This retention period supports the integrity of the awards record and facilitates responses to queries arising from the event.
Nomination materials submitted by unsuccessful nominees are retained for the duration of the relevant awards cycle and for up to one year thereafter, following which they are securely deleted or anonymized.
Upon expiry of the applicable retention period, personal data is securely deleted or anonymized in accordance with this policy.
We apply appropriate technical and organizational security measures to protect personal data collected in connection with UAA Americas. Access to event data is restricted to staff and systems with a documented operational need.
Subject to applicable law, individuals whose personal data we hold have the right to:
We may update this Privacy Policy to reflect changes in event scope, regulatory requirements, or applicable law. Material changes will be communicated to registered participants by email. The date of the most recent update appears at the top of this document.
For privacy-related queries, rights requests, or concerns about your personal data in connection with UAA Americas, please contact:
This document is the official Privacy Policy of the Universal AI Awards Americas — First Edition, a Knowledge Networks event. It supersedes any prior versions.